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THE CLASSROOM RESTAURANT VENUE

The Class Room Restaurant is situated in the Hemel-en-Aarde Village at the entrance to the Hemel-en-Aarde Wine Valley. With natural interior tones in beige, cream & wood, The Class Room offers a clean canvas and will compliment any wedding colour scheme.

VENUE HIRE

The Classroom Restaurant Venue can accommodate the following seating capacity:

  • 100 guests, seated around rectangular tables with dance floor on the glass enclosed patio area which forms part of the entrance to the dining room.
  • 80 and guests and fewer, seated around rectangular tables with dance floor inside the restaurant.
    A Bedouin or marquee could be set up on the attractive garden patio area, which can extend your social area or become the dance floor.
  • With a dance floor inside, or up to 100 guests with a dance floor on the glass enclosed patio area which forms part of the entrance to the main dining room.
  • Crystal chandeliers and soft draping ensures a romantic atmosphere, making this the perfect venue for your special day.

Our beautiful courtyard garden is the ideal place for an outside wedding ceremony or can be used as a mingling area where canapés are served while you are having your photos taken. As an alternative, why not have your wedding ceremony with your feet in the sand on one of the many beautiful beaches in Hermanus, or enjoy the tranquil surroundings at a chapel in the Hemel-en-Aarde Valley.

Your guests will be feasting on the beautifully presented cuisine, prepared by the Warwick’s Team. Menu’s can be tailored to suit your budget & preference. To assist you with the organizing of your special day, and have it all come together in a way to make it unforgettable, our function coordinator can put you in touch with many local professional service providers.

Use of The Classroom Venue

Please contact us to request a function information package that will explain the breakdown of our venue hire fee for exclusive use of our facilities over lunch or dinner.

The Standard venue hire includes:

  • Exclusive use of the venue
  • White crockery
  • Cutlery
  • Glassware
  • White tablecloths and white linen napkins
  • Rectangular tables and upholstered chairs
  • Dance floor

Should you require other ranges of cutlery, crockery & glassware, or another colour linen, the cost of the hiring will be for your own account. The above fee is for venue rental only and excludes any hiring costs for decorations / bedouin structures etc.

Use of the Venue

Booking for functions will entitle you to use the venue as follows:

  • For brunch / lunch time functions, the bar will close at 16:00 and we request that the venue be vacated by 16:30.
  • For evening functions, the bar will close at 24h30 and the venue should be vacated, no later than 01h00.
  • R 1 000.00 per hour, will be charged thereafter and will be added onto your final account.
  • Set-up time for decorations and guests arrival time to please be discussed with our functions coordinator.

Decorations

These Requirements as mentioned below are for your own account.

  • You are welcome to supply flowers or other decorations to suit your theme.
  • Please note that no decorations are to be attached /hung from the ceiling / walls / panels /curtains / light fixtures etc. inside the dining room. Other than tables & chairs, we would prefer not to move any of our décor items (mirrors etc) To protect our tablecloths from candle wax, we do request that all candles are placed in secure holders. Unfortunately, we do not allow confetti. We advise against the use of coloured paper serviettes or crinkle paper to prevent stains on our linen.

To make the organising of your function easier and have it all come together in a way to make it unforgettable, we can put you in touch with a professional photographer / florist / cake decorator / minister / DJ / décor specialist.
We do recommend that you make use of the services of our preferred local events company and florist, as they are reliable and do offer a wide range of accessories and table decorations.

Breakages
  • A R1 000.00 refundable breakages deposit will be added to your initial invoice.
  • This deposit will be used in the event of breakages incurred by your guests. Should the total damage exceed the amount of R 1 000.00, then the excess will be added to your final account.
  • This breakages deposit will be paid back to you after the function, if no damages have occurred and if the venue is in a fit state.

Additional Arrangements

To make the organising of your function easier and have it all come together in a way to make it unforgettable, we can put you in touch with a professional photographer / florist / cake decorator / minister / DJ / décor specialist.
These additional costs are for your own account.
We do recommend that you make use of the services of our preferred local events company and florist, as they are reliable and do offer a wide range of accessories and table decorations.

Please discuss and later confirm with our function coordinator as to what time the venue must be ready and available for commencement of decorating.

The Class Room staff can unfortunately not assist the organiser, florist or decorators with the carrying of items as we do not want to take responsibility for decorations, flowers and gifts which have gone missing or get damaged before and during the event or thereafter.

Please note that ALL flowers and decorations must be removed from the venue by no later than 11h00 on the day following the function.

Service

We can assure you of friendly, professional service from our waitering staff who will be attending to the needs of your guests.
A 10% service fee will be added onto your final food and drinks account.
The Cuisine
Your guests will be treated to the delicious cuisine prepared and presented by the Warwick’s Chef Team.
We do have standard menu options available, but we recommend that you make an appointment with our functions coordinator to discuss your budget & personalise your menu for your special day.
Menu’s can be plated & served or be presented on a buffet.
Estimated price per person for a 3-course meal could be between R250 – R300 per person. A selection of canapés can be offered at R25.00 per person.

Final numbers should be confirmed with us not later than 14 days prior to the function date.

As we have a full team of on-site chefs, we do not allow outside caterers. No food may be brought onto the premises, or taken from the premises.

Children under the age of 10 are charged at 50% of the adult menu price. You also have the option, by prior arrangement, to select items from our Children’s’ Menu, for them to enjoy on the day.

Kindly note that all your service providers (Photographers, DJ etc), attending & working at your reception must please be included into your total guest count.

Special Diets and Requests

Please kindly note, that it is the host’s responsibility to inform us of any guests with allergies or intolerances. We will then prepare something special for them, by prior arrangement.

Please arrange any other special request, including menu items, décor, music etc. directly with our functions coordinator as it is our aim to make your event a memorable one.
The Class Room Restaurant is fully licensed and a full bar can be set up according to your requirements.

Bar Facilities

We have a range of wines available on our wine list, but if you decide to bring in your own wines and or sparkling wines, a corkage fee of R 20.00 per bottle will be charged.
No other drinks, including ‘hard-tack’ and or soft drinks are allowed to be brought onto the premises.

Please discuss with our function coordinator whether you would like to have an open bar or a cash bar available to your guests.

Kindly note that the bar will close at 24h30. The host or nominated person will be advised of this cut-off time, 15 minutes prior.

No alcohol is to be taken off the premises.

Carafes of fruit juice are available at R 35.00 per carafe.
Bottles of grape juice are available R 28.00 per bottle.

Please discuss options for pre-dinner drinks with our functions coordinator.

The Client will be Responsible for:
We ask that you please supply the following items for your function:
Guest seating plan & Decorations to suit your function.

Securing Your Function Reservation

A 50% deposit (of venue fee, selected menu & service fee) will be required in order to confirm your booking for the event after you have received your pro-forma invoice. Full outstanding balance (of venue fee, selected menu & service fee) to be settled 1 week prior to the function date.
Total bar invoice to be settled on the day, of your event according to consumption, as per our price list.

Finalisation of Information

All details for your function including the program of events, bar requirements, menu & special diets must be finalised at least 2 weeks prior to the event.
To finalise arrangements, please make sure to make an appointment to see our functions coordinator.

Cancellation Policy

Should the function be cancelled after signature of contract, a 25% cancellation fee on the final bill (venue hire & menu) will be charged.
Should the function be cancelled less than 60 days, but not less than 30 days prior to the event, a 50% cancellation fee on the final bill (venue hire & menu) will be charged.
Should the function be cancelled less than 30 days prior to the event, a 100% cancellation fee on the final bill (venue hire & menu) will be charged.

Liability

Whilst every precaution will be taken to ensure the safeguarding of your belongings, The Class Room Function Management Team will not be liable for loss or damage of any property whatsoever (décor props, wedding gifts, valuables etc). Please inform your decorator of this as well.
The Class Room Restaurant management and owners do not take responsibility for any injury or theft or any stock loss of any wines or goods brought onto our premises by the client and left before or after the function to be stored.
Should the Class Room Restaurant building, surrounding gardens, décor, furniture or napery be damaged during the setup, duration of the function or dismantling, the client shall be held responsible and will be billed accordingly.
Malicious damage to our property and theft will be charged for at full replacement cost.
The Class Room Owners, its employees or any person employed at any function, will not be held liable for any loss or injury to persons, due to negligence or any other cause whatsoever.

 

Contact The Classroom

Telephone: +27283163582




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